Version dated 24 September 2026.
1. Prize and what it includes
One winner receives a three-month subscription to the clipsubs media localisation platform, valued by Linearis at €500. The subscription includes 20 hours of audiovisual translation management a month — subtitling, quality control, translation and AI dubbing — 60 hours across the three months. Unused hours do not carry over between months.
Hours beyond the 20 included in a month are billed at the plan's published rate at the time of use (€4 per hour of media on 24 September 2026). Extra hours are optional; nothing is charged unless the winner chooses to use more than the included hours.
There is no cash alternative or transfer before award. The subscription starts when Linearis sets the account up after the event (section 6) and runs for three consecutive months from that date. Entering does not guarantee a prize. Buying a service or agreeing to marketing does not improve your chance of winning.
2. Organiser and eligibility
The organiser is Linearis SIA, registration number 41203019463, Brīvības gatve 300-9, Riga, LV-1006, Latvia. Contact: info@linearis.io; +371 672 77260. The draw promotes clipsubs and Linearis' media localisation services at ELIA Networking Days.
Entry is open to everyone attending ELIA Networking Days who can lawfully participate. Entrants under 16 need a parent's or guardian's permission. People directly administering or selecting the winner are excluded.
Enter in your own name. You are responsible for any employer gift or ethics restrictions. No purchase from Linearis is necessary.
3. How to enter
Submit the form on the Linearis ELIA page with your name, a valid work email address and the requested information, and accept these terms before the deadline. The media localisation question is for context and does not affect the draw.
One entry per person for the entire promotion. Multiple email addresses do not create extra entries. If duplicate entries are identified, only the first valid entry is included. Automated, bulk or impersonated entries are not accepted.
Entry is free. Linearis charges no entry or communication fee. Your usual internet charges may apply. A sales conversation, demo or marketing subscription is not a condition of entry or of receiving the prize.
4. Entry period
Entries open when this page is published and close when the ELIA Networking Days closing ceremony begins on 2 October 2026. Submissions must be received before that time; Linearis freezes the entry list before selection.
An entry counts only when successfully received by the entry system. Incomplete submissions, entries received after closing and submissions that cannot be matched to a real eligible person will not be included. Keep your confirmation email.
If a technical failure materially prevents fair entry, Linearis will explain the issue and any revised arrangements on the ELIA page. Accepted entries will be preserved where possible; changes will not unfairly disadvantage entrants.
5. How the winner is selected and announced
After entries close, Linearis removes duplicates and clearly invalid entries. A random selection is made from the remaining eligible entries using a method that gives each entry an equal chance. Staff record the selection and any redraws.
The winner is announced at the ELIA Networking Days closing ceremony. The winner is named using their name and, if needed, a limited identifier; full email addresses are not read out. Selection is provisional until identity and eligibility are checked.
The winner does not need to be present at the ceremony. Linearis emails the winner at the address on their entry within two working days of the announcement, whether or not they were present. The odds depend on the number of valid entries. No preference is given to customers, prospects or marketing subscribers, and entry information about your organisation is not used to weight the draw.
6. Claiming and receiving the prize
The winner confirms acceptance by replying to the notification email within 14 days. If the winner does not respond in time, declines or fails the eligibility check, the provisional selection lapses and another entry is chosen at random from the remaining eligible entries.
Linearis sets up the clipsubs account for the winner, or for a colleague the winner names in the same organisation, within ten working days of acceptance and sends the login details by email. No payment, promotional photograph, testimonial or sales commitment is required to receive it.
The subscription is personal to the winning organisation and cannot be resold. If a service problem prevents Linearis from providing the subscription, it will agree a replacement of equal or greater value with the winner; statutory rights remain unaffected. Linearis will meet any tax reporting obligation imposed on it as organiser.
7. The one-month brochure offer
Separately from the draw, the brochure handed out at ELIA Networking Days offers one month of clipsubs free of charge. The free month includes 3 hours of audiovisual translation management, at an effective rate of €6.67 per hour of media. Hours beyond the 3 included are billed at the plan's published rate at the time of use (€7 per hour of media on 24 September 2026).
The brochure offer is one per organisation, is not part of the draw and does not affect your chance of winning. It is claimed by contacting Linearis with the details on the brochure, and the free month starts when the account is set up. Nothing is charged unless the organisation chooses to use more than the included hours.
Linearis may end the brochure offer for new claims at any time after the event; a free month already started runs to its end.
8. Your personal data
The organiser acts as controller for entry administration, duplicate checks, random selection, winner verification and prize fulfilment. The legal bases are performance of these draw terms, legitimate interests in preventing abuse and handling disputes, and any applicable legal obligations.
Only authorised staff and service providers supporting the form, hosting or draw may access entry data as needed. Entry data is deleted or anonymised by 31 December 2026 (90 days after the draw), except for limited records needed for a dispute, a legal retention duty or to run the winning subscription. See the Linearis Privacy Policy for provider and transfer details.
Contact info@linearis.io about access, correction, erasure, restriction, objection or portability where applicable. You may complain to a competent data-protection authority. Necessary entry data is required to administer your participation; withdrawing your entry before the draw removes you from selection.
9. Marketing and publicity
Entering authorises communications needed to run this draw, such as entry queries and prize arrangements, and contact about clipsubs as stated on the entry form. You can opt out of further contact at any time by contacting info@linearis.io; doing so does not affect your entry, odds or prize.
The winner may be identified minimally at the closing ceremony to announce the result. Any promotional photo, interview or wider publication of a winner's personal details requires a separate agreement.
This draw is organised solely by Linearis SIA. ELIA (European Language Industry Association) does not sponsor, administer or endorse this draw unless expressly confirmed otherwise.
10. Fair play and changes
Linearis may exclude an entry for a material breach of these rules, fraud, impersonation or manipulation of the entry or draw process. Exclusion must be based on reasonable evidence, and the entrant may ask for an explanation.
If the closing ceremony is cancelled, moved or a material technical failure makes the planned announcement unfair, Linearis may announce the winner by email instead, or postpone the draw. Updated arrangements will be announced on the ELIA page, with email notice where practicable.
Changes will preserve valid entries and fair chances as far as reasonably possible. The rules will not be changed retrospectively to remove an already-earned prize. An advertised prize will not be withheld merely because participation is lower than expected.
11. Liability and your rights
Linearis will take reasonable care when administering the draw. It is not responsible for an entrant's incorrect contact details or for email that does not reach them, except where liability arises under applicable law.
Nothing in these terms excludes liability that cannot legally be excluded, including liability for fraud or other mandatory protections. Use of clipsubs under the winning subscription or the brochure offer is subject to the Linearis Terms of Service.
A decision about entry validity or the draw may be reviewed through the complaints process. These terms do not remove your right to contact a regulator or bring a claim before a competent court.
12. Questions, complaints and law
Email info@linearis.io with the subject "ELIA draw" and describe the issue, your entry details and the resolution you are seeking. Linearis aims to acknowledge within five working days and to give a substantive response within 20 working days.
These terms are governed by the law of Latvia, where the organiser is established, without removing any mandatory protections or court rights that apply to you in your country of residence.
A copy of these rules is available from this page throughout the promotion.